Ancillary Meeting Requests

There will be a limited number of rooms available for smaller ancillary meetings during the conference.  Requests must be submitted by November 9, 2011 to be considered. Meeting space will be allocated on a first come first serve basis, subject to Planning Committee approval.  The following additional requirements must be met:

• The meeting must be relevant to the Military Health System’s health care, medical research, medical education and training objectives.
• Meetings may be scheduled only before the conference begins for the day, during lunch or breaks, or after the conference at the end of the day.
• There must be an explanation as to why your meeting should occur at the MHS conference.
• All requests are subject to approval by the MHS Planning Committee.

The POC listed on your ancillary meeting request form will be notified of the status of your request no later than December 7, 2011. If approved, they will also receive a meeting room confirmation email by January 11, 2012. Please do not publicize the meeting until you have received approval and confirmation of your request.

To make a request, please fill out the ancillary meeting request form and return it to Nicole Cochran. If you have any questions about completing the form, please contact Ms. Cochran via email or phone at 703.525.8333 ext. 3349.