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Controlled Drug MART (CD MART)

The Pharmacy Operations Division (POD) developed the Controlled Drug MART (CD-MART) as a tool to help monitor controlled substances dispensed to enrolled populations. >>View the CD-MART Presentation

The tool is a menu-driven, Microsoft Access database loaded with prescription data as follows:

  • Drugs: Controlled substances as defined by the Food and Drug Administration (FDA).
  • Pharmacies: All points of service - mail order, retail pharmacies, and military pharmacies, including those in theater and VA facilities treating dual-eligible beneficiaries
  • Population: Individuals enrolled to the selected military parent site and including all enrollment locations under that site’s jurisdiction.

Reports

Users may review all controlled substance prescriptions or can target selected beneficiary groups or use patterns.

STEP ONE: Choose patient categories to display in the output. By default, the tool displays all patient categories. To select one or more specific categories, click the funnel below the Parameter box (Filter Patient Category) and highlight the category/categories of interest.

STEP TWO: Set parameters to focus the report on one or a combination of conditions below:

  1. Patients with more than “n” controlled substance prescriptions
  2. Patients with controlled substance prescriptions from more than “n” pharmacies
  3. Patients with controlled substance prescriptions from more than “n” providers
  4. Patients with controlled substance prescription quantities exceeding “n” tablets/capsules

Add desired values in the Enter Parameters boxes and click on the red exclamation point (!) to run the report. The resulting data appear in the windows below the parameters. The top window lists the name and ID number of all patients that meet the selected criteria. When one of the names is highlighted, that patient’s prescriptions appear in the bottom window. To generate a report showing all patients in the file simply click on the exclamation point without entering a value in either of the pre-set parameters.

Exported reports are automatically directed to the user’s C drive, but users can select alternate locations. Users may export the entire report (All Members) or the results for a specific patient (Selected Member). 

How to Get a CD-MART Analysis

  1. Complete the Sensitive Data Request Form
  2. Include Requestor's signature
  3. Send the form via email to the Data Management Team (DMT)

For questions please contact a DMT Staff Member by calling or 1-866-275-4732 or 1-210-536-6650, option 1 for assistance.

Completed CD-MART files contain sensitive PHI and PII that must be handled accordingly. Products will be delivered through the secure transfer process of the AMRDEC Safe Access File Exchange (SAFE). Alternatively, the PASS will coordinate with frequent clients to prepare an exchange location on the POD Web Server. In both cases, the requester will get an email with instructions on how to download the file. 

DHA Address: 7700 Arlington Boulevard | Suite 5101 | Falls Church, VA | 22042-5101

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