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Ektropy lunch sessions designed for end users

Military personnel wearing a face mask looking at technology The Ektropy Information Technology tool supports program and portfolio management across the Defense Health Agency, improving cross-program dependencies and the IT manpower footprint (Photo by: Navy Petty Officer 2nd Class Matthew Herbst, Navy Medicine Operational Training Center).

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A series of brown bag lunch trainings is being held from now until the end of June to assist users of Ektropy — an information technology tool used across the Defense Health Agency to support program and portfolio management.

Ektropy provides insight into personnel, programs, costs, and contracts across all activities. It improves the management of cross-program dependencies and the IT manpower footprint.

"Extropy is the basis for aligning organizational strategy, for the way we see where we want to go in a way that is visible and in a way that integrates all the different parts of the organization," said Pat Flanders, chief information officer of the information operations directorate of the DHA. "Ektropy allows the people executing the vision to align their personnel budgets to support the greater vision."

The lunch events are during the regularly scheduled Ektropy "Office Hour" sessions and are designed to assist end users with targeted Ektropy business and system processes that affect workflows for all Ektropy modules.

The first of four topics is for April and is designated "Navigating the Balance to Controls Report." This is a system-generated report available to users that will display the budget and validate it if it balances to zero. The report reflects the funds available to support spend plan line items that have been submitted.

The April speakers will be Drew Sims from the Ektropy team, and Air Force Lt. Col Beata Rosson, Ektropy military medical facility liaison for information operations at the DHA. 

The May topic is "Positions Management." It is designed so that divisional points of contact, CIOs and resource managers have the availability to track and export reports of their respective positions data and to report any discrepancies through the chain of command.

Slated speakers for May will be Sahara Counts from Ektropy; Patricia Untermeyer, PRMD; and Ted Fariss, assistant director, health care administration at the DHA.

The June topics are "On-boarding and Off-boarding Personnel," including surge contractors, and "Contract Change/Update Requests." Each division/military medical treatment facility is responsible for creating and managing personnel records in Ektropy, including on-boarding users to a contract or position and ensuring the personnel data routinely stay current through their off-boarding.

Speaking on the June topics will be Ektropy's Sahara Counts and Wendy Thomas from the information operations directorate PRMD acquisition team.

Times for the sessions are:

  • April 15 for Europe at 8 a.m. EDT
  • April 20 for the Pacific at 7 p.m. EDT
  • April 21 for CONUS Ektropy users at 2 p.m. EDT
  • May 18 for the Pacific at 7 p.m. EDT
  • May 19 for the CONUS users at 2 p.m. EDT
  • May 20 for Europe at 8 a.m. EDT
  • June 15 for the Pacific at 7 p.m. EDT
  • June 16 for CONUs at 2 p.m. EDT
  • June 17 for European Ektropy users at 8 a.m. EDT

To participate in the Ektropy training events, dial into 646-749-3112, use the pass code 620234877, and log onto the Defense Collaboration Services meeting link for screen sharing at http://conference.apps.mil/webconf/EktropyTrain.

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