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5 Tips for Better Data Privacy

Image of The number 5 against a black background, with the text "5 Tips for Better Data Privacy". Your privacy matters! Don’t be a target of data theft. Protect what’s yours by following these easy steps.

Your privacy matters! Don’t be a target of data theft. Protect what’s yours by following these easy steps.

Image of a soldier looking at his cell phone

5 Tips for Better Data Privacy:

  1. Secure your devices and accounts with strong passphrases
  2. Disable WiFi or Bluetooth when not in use
  3. Avoid using public wireless networks or hotspots
  4. Keep your apps up to date
  5. Delete apps you no longer use

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Privacy and Civil Liberties Data Sharing Agreement Program

FAQs
8/29/2022

Questions and answers about privacy and civil liberties at the Defense Health Agency Data Sharing Agreement (DSA) program.

Research Repository Template

Publication
1/29/2021

This template is designed to assist the Department of Defense Institutional Review Board with determining if DHA data disclosed to a research study will, in any form (de-identified or otherwise), be placed in a research repository and, if so, the type of data and whether any Health Insurance Portability and Accountability Act (HIPAA) compliance requirements are applicable.

IRB Findings Document

Publication
1/29/2021

The IRB HIPAA Compliance Review Findings on Data Requests.

Research Repository Template

Form/Template
1/20/2021

The RRT asks researchers whether they intend to put data into a repository, and if yes, what data and under what governance terms.

List of Systems Containing DHA Data

Publication
1/20/2021

DHA Privacy Office Standard Contract Language

Form/Template
10/27/2020

This Section addresses the Contractor’s requirements under The Privacy Act of 1974 (Privacy Act), The Freedom of Information Act (FOIA), and The Health Insurance Privacy and Accountability Act (HIPAA) as set forth in applicable statutes, implementing regulations and DOD issuances.

PGI 224.1-90: Personally Identifiable Information (PII), Protected Health Information (PHI), and Federal Information Requirements

Policy

This PGI provides standard language that shall be included in all purchased and non-purchased care solicitations and contracts where the contractor’s performance involves access to PII/PHI (unless those solicitations and contracts incorporate the TRICARE Manuals in their entirety, in which case this PGI does not apply).

Privacy Program Plan

Publication
11/29/2019

The DHA Privacy Office has developed this PPP to present its strategic concept of operations, including descriptions of how DHA complies with federal privacy requirements and related information management subject areas. This DHA PPP formally documents the DHA’s Privacy Program, including a description of the structure of the Privacy Program, the subject programs and activities that comprise the program, the roles and responsibilities of privacy officials and staff, the strategic goals and objectives of the Privacy Program, and the controls in place or planned – such as policies and procedures and specific programs and activities for meeting applicable privacy requirements and managing privacy risks. Privacy Program Plan

DOD Instruction 6025.18: Health Insurance Portability and Accountability Act (HIPAA) Privacy Rule Compliance in DOD Health Care Programs

Policy

This issuance, in accordance with the authority in DOD Directive 5124.02, establishes policy and assigns responsibilities for DOD compliance with federal law governing health information privacy and breach of privacy; integrating health information privacy and breach compliance with general information privacy and security requirements in accordance with federal law and DOD issuances; health information technology, system interoperability, and exchange of electronic health information, in relation to federal law governing health information privacy and breach; and DOD contracting and procurement activities in relation to federal law governing health information privacy and breach.

Decision Tree Matrix for Contracts with PII/PHI

Fact Sheet
9/6/2016

Personally Identifiable Information (PII), Protected Health Information (PHI), and Federal Information Requirements

DoD Instruction 8580.02: Security of Individually Identifiable Health Information in DoD Health Care Programs

Policy

This instruction establishes policy and assigns responsibilities for security of individually identifiable health information created, received, maintained, or transmitted in electronic form (referred to in this instruction as “electronic protected health information (ePHI)”).

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Last Updated: April 05, 2021
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