The Health Insurance Portability and Accountability Act (HIPAA) applies to your protected health information (PHI). Your PHI is any information that:
- Identifies you;
- Is about your health or demographics;
- Is maintained by a covered entity or business associate; and
- Is related to your treatment, your medical condition, and the related payment for that condition as maintained by a covered entity or business associate.
The Defense Health Agency (DHA) Privacy and Civil Liberties Office (Privacy Office) helps the Military Health System (MHS) comply with the following HIPAA Rules:
- The HIPAA Privacy Rule defines how your PHI should be safeguarded, limits when it can be used and disclosed without your authorization, and ultimately gives you some control over your own PHI.
- The HIPAA Security Rule defines how your PHI should be protected and transferred when maintained electronically.
- The HIPAA Breach Notification Rule defines when your PHI has been inappropriately used or disclosed (see Breaches of PII and PHI page) and describes the breach response obligations of a covered entity.
The Chief of the DHA Privacy Office is the appointed HIPAA Privacy Officer and HIPAA Security Officer, and has authority over the HIPAA Privacy and Security programs at DHA.
For more information DHA’s HIPAA compliance program, please read the DHA’s HIPAA Privacy and HIPAA Security Core Tenets Policy Statement.
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Fact Sheet
3/13/2019
This document provides a comparison of headings in the DoD 6025.18-R, DoD Health Information Privacy Regulation, January 24, 2003, to DoD Manual 6025.18, Implementation of the HIPAA Privacy Rule in DoD Health Care Programs, March 13, 2019.
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HIPAA Compliance within the MHS
Policy
This issuance, in accordance with the authority in DoD Directive 5124.02, establishes policy and assigns responsibilities for; DoD compliance with federal law governing health information privacy and breach of privacy; Integrating health information privacy and breach compliance with general information privacy and security requirements in accordance with federal law and DoD issuances; Health information technology, system interoperability, and exchange of electronic health information, in relation to federal law governing health information privacy and breach; and DoD contracting and procurement activities in relation to federal law governing health information privacy and breach.
Policy
This 6025.18 DoD Manual was issued in accordance with the authority in DoD Directive 5124.02. It also implements the policy in DoD Instruction (DoDI) 6025.18, and assigns responsibilities and procedural standards for protecting personally identifiable health information in accordance with parts 160 and 164 of title 45, Code of Federal Regulations (CFR).
Policy
This Policy Statement establishes policy and details the core tenets of the HIPAA Privacy and Security Rules at DHA for the use, disclosure, and protection of protected health information (PHI).
Policy
This instruction establishes policy and assigns responsibilities for security of individually identifiable health information created, received, maintained, or transmitted in electronic form (referred to in this instruction as “electronic protected health information (ePHI)”).
Form/Template
11/3/2014
The Health Information Privacy HIPAA Complaint Form is used by DHA to proceed with a complaint. DHA uses the information provided to determine if DHA has jurisdiction and, if so, how to process your complaint.
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Policy
This Regulation is reissued under the authority of DoD Directive 5400.11, “DoD Privacy Program,” May 8, 2007. It provides guidance on section 552a of title 5 United States Code (U.S.C.), the Privacy Act of 1974, as amended, and prescribes uniform procedures for implementation of the DoD Privacy Program.
Fact Sheet
5/14/2014
This document represents an updated mapping of the HIPAA Security Rule to select DoD policies and IA controls. It does not constitute the rendering of legal advice or an exhaustive list of all possible mappings of the Security Rule to DoD policies or IA controls. The document is intended to provide general information and to allow different departments and components to customize the mapping according to their security policies.
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Policy
The HIPAA Privacy Rule establishes national standards to protect individuals’ medical records and other personal health information and applies to health plans, health care clearinghouses, and those health care providers that conduct certain health care transactions electronically. The HIPAA Security Rule establishes national standards to protect individuals’ electronic personal health information that is created, received, used, or maintained by a covered entity. Refer to 45 C.F.R. Parts 160 and 164 for additional information.
Policy
This MOU establishes a framework governing inter-Departmental transfer of PIII/PHI of beneficiaries who receive health care and/or other benefits from either Department. This MOU revises the MOU on "Defining Data-Sharing Between the Departments," executed in May and June of 2005.
Policy
The HIPAA Compliant Business Associate Agreement complies with the Health Insurance Portability and Accountability Act (HIPAA) Privacy, Security, Breach and Enforcement Rules (HIPAA Rules).
Form/Template
10/1/2013
The MHS Notice of Privacy Practices (NoPP) describes how medical information about you may be used and disclosed and how you can get access to this information. This form serves as an acknowledgement to patients and beneficiaries that they have received the MHS NoPP. The template is sized to scale and can be reproduced locally on Avery Label #5163, 5263, 2163, 5923, 5963 (size: 2 inches x 4 inches).
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