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HIPAA and Privacy Act Training

The Health Insurance Portability and Accountability Act (HIPAA) and Privacy Act training is required of all Defense Health Agency (DHA) civilian, military, and contractor personnel.

Military classroom training session

The DHA Privacy and Civil Liberties Office (Privacy Office) is responsible for the development and availability of a merged course that offers specialized training unique to the Military Health System (MHS). These efforts are enhanced by promoting a culture of compliance through awareness, education, and outreach activities, including orientation sessions, annual seminars, and in-person training events.

The mandatory HIPAA and Privacy Act training course must be completed within 30 days of on-boarding and annually, thereafter. The course is accessible via Joint Knowledge Online (JKO).

JKO is a learning platform recently designated as the Enterprise Learning Management System (LMS), where other LMSs in use across the MHS were retired and transitioned to. JKO offers various training courses, including the mandatory HIPAA and Privacy Act training. Please refer to the Joint Knowledge Online (JKO) Instructions on accessing JKO.

New Workforce Members must self-register. Please note that a Common Access Card (CAC) is not required. Requests for assistance should be directed to the DHA Global Service Center:

Protected Health Information Management Tool (PHIMT)

The PHIMT is a Web-based application that assists in complying with the HIPAA Privacy Disclosure Accounting requirement. The training presentations below outline the functionality and responsibilities for each user role within the tool. If you do not currently have access to the PHIMT, please send an email message.

PHIMT User Manual

PHIMT Help

For assistance with PHIMT, please contact the Help Desk:

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DOD Instruction 6025.18: Health Insurance Portability and Accountability Act (HIPAA) Privacy Rule Compliance in DOD Health Care Programs

Policy

This issuance, in accordance with the authority in DOD Directive 5124.02, establishes policy and assigns responsibilities for DOD compliance with federal law governing health information privacy and breach of privacy; integrating health information privacy and breach compliance with general information privacy and security requirements in accordance with federal law and DOD issuances; health information technology, system interoperability, and exchange of electronic health information, in relation to federal law governing health information privacy and breach; and DOD contracting and procurement activities in relation to federal law governing health information privacy and breach.

PHIMT User Manual

Publication
11/17/2017

This user manual will help explain the functionality and responsibilities for each user role within the Protected Health Information Management Tool (PHIMT), which is a Web-based application that assists in complying with the Health Insurance Portability and Accountability Act (HIPAA) Privacy Disclosure Accounting requirement.

Recommended Content:

HIPAA and Privacy Act Training

PHIMT Regular User

Presentation
5/7/2014

This training presentation will help explain the functionality and responsibilities for each user role within the Protected Health Information Management Tool (PHIMT), which is a Web-based application that assists in complying with the Health Insurance Portability and Accountability Act (HIPAA) Privacy Disclosure Accounting requirement.

Recommended Content:

HIPAA and Privacy Act Training

PHIMT User Admin

Presentation
5/7/2014

This training presentation will help explain the functionality and responsibilities for each user role within the Protected Health Information Management Tool (PHIMT), which is a Web-based application that assists in complying with the Health Insurance Portability and Accountability Act (HIPAA) Privacy Disclosure Accounting requirement.

Recommended Content:

HIPAA and Privacy Act Training

PHIMT Privacy Specialist

Presentation
5/7/2014

This training presentation will help explain the functionality and responsibilities for each user role within the Protected Health Information Management Tool (PHIMT), which is a Web-based application that assists in complying with the Health Insurance Portability and Accountability Act (HIPAA) Privacy Disclosure Accounting requirement.

Recommended Content:

HIPAA and Privacy Act Training

PHIMT Regular User - User Manual

Publication
5/7/2014

This user manual will help explain the functionality and responsibilities for each user role within the Protected Health Information Management Tool (PHIMT), which is a Web-based application that assists in complying with the Health Insurance Portability and Accountability Act (HIPAA) Privacy Disclosure Accounting requirement.

Recommended Content:

HIPAA and Privacy Act Training

PHIMT Privacy Specialist - User Manual

Publication
5/7/2014

This user manual will help explain the functionality and responsibilities for each user role within the Protected Health Information Management Tool (PHIMT), which is a Web-based application that assists in complying with the Health Insurance Portability and Accountability Act (HIPAA) Privacy Disclosure Accounting requirement.

Recommended Content:

HIPAA and Privacy Act Training

PHIMT All User Roles - User Manual

Publication
5/7/2014

This user manual will help explain the functionality and responsibilities for each user role within the Protected Health Information Management Tool (PHIMT), which is a Web-based application that assists in complying with the Health Insurance Portability and Accountability Act (HIPAA) Privacy Disclosure Accounting requirement.

Recommended Content:

HIPAA and Privacy Act Training

PHIMT User Admin - User Manual

Publication
5/7/2014

This user manual will help explain the functionality and responsibilities for each user role within the Protected Health Information Management Tool (PHIMT), which is a Web-based application that assists in complying with the Health Insurance Portability and Accountability Act (HIPAA) Privacy Disclosure Accounting requirement.

Recommended Content:

HIPAA and Privacy Act Training

Privacy Act HIPAA Training Course Program

Fact Sheet
5/7/2014

This document explains that the Privacy Act and HIPAA Training Course is now eligible for 1 continuing education unit (CEU).

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HIPAA and Privacy Act Training

MHS Learn Instructions

Fact Sheet
5/7/2014

This document provides instructions on how to access MHS Learn.

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HIPAA and Privacy Act Training

Examples of PII

Fact Sheet
5/1/2014

Personally identifiable information (PII) is information that identifies, links, relates, or is unique to, or describes you. This also includes information which can be used to distinguish or trace your identity and any other personal information which is linked or linkable to you.

Recommended Content:

Privacy Act at DHA | Privacy Impact Assessments | HIPAA Compliance within the MHS | How HIPAA Protects You | Data Sharing Agreements | Breach Prevention and Response | Freedom of Information Act | DHA Privacy Contract Language | Research Protections | HIPAA and Privacy Act Training

Workforce Training Policy Pursuant to the Department of Defense Privacy Act Regulations and the Department of Defense Health Insurance Portability and Accountability Act Privacy and Security Regulations

Policy

This Memorandum establishes policy for the training of TRICARE Management Activity (TMA) workforce members in accordance with Department of Defense (DoD) 5400.11-R, “Department of Defense Privacy Program,” DoD 6025.18-R, “DoD Health Information Privacy Regulation,” and DoD 8580.02-R “DoD Health Information Security Regulation.”

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Last Updated: August 10, 2022

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