Back to Top Skip to main content Skip to sub-navigation

Coast Guard set to roll out new electronic health record system soon

Image of Hands typing on a computer. Click to open a larger version of the image. Coast Guardsman Petty Officer 2nd Class Andrew Guthrie, an information systems technician at the Base Seattle Electronic Support Detachment, works at his desk at Coast Guard Base Seattle, March 3, 2015. Guthrie was one of three Coast Guard members presented with the Copernicus Award in 2015, for his work in fiscal year 2014 (Photo by: Coast Guardsman Petty Officer 3rd Class Amanda Norcross).

Recommended Content:

Electronic Health Record: MHS GENESIS

The Coast Guard's electronic health records solution, MHS GENESIS, is officially expanding from four pilot sites to 14 clinics and 17 sickbays as the Pacific Area rollout prepares to go live at the end of August 2021. The wave deployment is a six-month long effort to collaborate with and train clinical staff to adopt the MHS GENESIS system within their clinics and sickbays.

"As we prepare to expand MHS Genesis beyond our pilot sites, I want to take the opportunity to thank the patients for their flexibility and our clinical staff for their diligence in making this project possible," said Coast Guard Rear Adm. Dana Thomas, director of Health, Safety, and Work-Life. "This effort is a huge undertaking under normal circumstances, and it is tremendous while in the midst of a pandemic."

Thomas is responsible for the Coast Guard's health care system of 43 clinics and 124 ashore and afloat sick bays. She added, "It demonstrates the Coast Guard's recognition that electronic health records are a valuable resource for our members and their families."

MHS GENESIS will provide a modern health record system for the Coast Guard's active duty personnel, reservists, and other beneficiaries who are eligible to receive care through the Coast Guard Health Service program. MHS GENESIS will streamline accessing and sharing patient information and will enhance patient record retrieval accuracy and facilitate the seamless exchange of health care information between many providers.

For example, a service member will have a single, comprehensive record shared and accessible between the Department of Defense, Veteran Affairs, and authorized commercial health care providers. Records are created at the time an individual becomes eligible for military healthcare (either as a dependent or newly accessed service member) and will extend through separation or retirement into veteran status for receipt of care through the Veterans' Health Administration.

The MHS GENESIS rollout began August 29, 2020, when all four West Coast pilot sites successfully launched the new electronic health record system. Training Center Petaluma Clinic, Base Alameda Clinic, Air Station Sacramento Clinic, and the Maritime Safety and Security Team 91105 San Francisco Ashore Sickbay were chosen as the four pilot sites due to the wide array of services performed and their proximity to the DOD sites currently launching the system.

MHS GENESIS features more than 40 different medical, dental, and pharmacy-specific solutions. This includes applications, interfaces, and modules utilized by physicians, optometrists, nurses, physical therapists, and other provider types to document, track and coordinate health care. Additionally, pharmacies will electronically receive the necessary prescription and clinical information for efficient order entry, refill, and dispensing processes. Another application within MHS GENESIS, Dentrix, is an all-inclusive dental record, treatment plan and appointment book solution enhancing the delivery of dental care to eligible beneficiaries.

Coast Guard Lt. Cmdr. Swati Singh, chief medical informatics officer, assigned to play a lead role in the eHRa program said, "MHS GENESIS is a great tool for collaborating with other providers and support staff. Our providers can look forward to having access to notes from across the Military Health System, to include geographically distanced Coast Guard clinics, about the various aspects of our patient's health, such as mental health, pharmacy, and dental details. MHS GENESIS will allow our medical staff to get a comprehensive picture of our patient's health, which in turn, will ensure we provide the best care."

Patients will find that MHS GENESIS enables more self-service access to their healthcare information. Once members are registered within MHS GENESIS system, they will have 24/7 secure access to personal health information and lab results through Patient Portal. The portal allows for the exchange of messages with providers and medical staff, prescription renewal requests, review of clinical notes, and certain lab and test results. Users can even access patient health education materials related to health concerns and medications.

Patients should expect to get information on how to access the patient portal and prepare for MHS Genesis in summer 2021 for members assigned within the Pacific Area and fall 2021 for members assigned within the Atlantic Area.

Coast Guard Master Chief Petty Officer Cynthia Moneda, a patient at a MHS GENESIS pilot site shared her experience, "Once I accessed the system [MHS GENESIS Patient Portal], I was surprised to see how easy it was to navigate through the different dashboard items and drop-down menus. Also, when I had a question about my referral, I was able to email the provider [care team] directly and included the necessary attachments."

The Coast Guard will continue to maintain paper records for a two to three-year period until all records are digitized. Sites with MHS GENESIS will transition to documenting within the system and new information will not be added to paper records. The eHRa team notes that leading up to deployment, there will be a period where appointment times may be longer as clinic staff build their familiarity with the system, new workflows, and processes.

"The process of transitioning the Coast Guard's health records from paper to electronic is a tremendous undertaking. We will ensure that the rollout of MHS GENESIS to the Pacific and Atlantic waves goes as smoothly as possible," said Willie Davis, the eHRa program manager. "We learned a lot from our pilot sites and we have overcome a number of challenges initially faced during their deployment. At the end of the day, the care of our patients will be improved and that makes this transition worth doing."

The Atlantic Wave is scheduled to begin deployment activities in May with a MHS GENESIS go-live date, targeted for November 2021. The wave will cover 26 clinics and 48 sickbays.

You also may be interested in...

Patients at Naval Branch Health Clinic Albany can take steps now to prepare for MHS GENESIS ‘Go Live’

Article Around MHS
5/17/2022
MHS GENESIS log on

Naval Branch Health Clinic (NBHC) Albany will transition to the Military Health System’s new electronic health record, MHS GENESIS, on June 11

Recommended Content:

Electronic Health Record: MHS GENESIS | MHS GENESIS

Winn ACH prepares to transition to MHS GENESIS

Article Around MHS
5/4/2022
Military Health Personnel in Army hospital

U.S. Army Medical Department Activity Fort Stewart – Hunter Army Airfield healthcare continues to prepare to transition healthcare records to the new Department of Defense system - Military Health System GENESIS.

Recommended Content:

Electronic Health Record: MHS GENESIS | MHS GENESIS

New MHS GENESIS Capabilities Deployed at BAMC and LACKLAND

Article
5/3/2022
Trauma personnel receive an extracorporeal membrane oxygenation or ECMO patient into the Emergency Department at Brooke Army Medical Center, Joint Base San Antonio-Fort Sam Houston, Texas, Jan. 24, 2022. MHS GENESIS new functionalities support BAMC’s Level I Trauma Center. (Photo: Corey Toye, Brooke Army Medical Center)

Wave BAMC and Wave LACKLAND simultaneously deployed the new single common federal electronic health record (EHR), which the DOD calls MHS GENESIS. With these Waves, the DOD activated over 11,000 new MHS GENESIS users.

Recommended Content:

Electronic Health Record: MHS GENESIS | Program Executive Office, Defense Healthcare Management Systems | In the Spotlight

C-Suite's Culture of Care

Article
4/27/2022
U.S. Army Brig. Gen. Clinton Murray (right), Brooke Army Medical Center commanding general and an infectious disease physician, and Dr. Evan Renz, deputy to the commander for quality and safety and a general surgeon, stop to compare notes during Saturday morning rounds at BAMC on Joint Base San Antonio-Fort Sam Houston, Dec. 18, 2021. (Courtesy Photo)

It can be a balancing act, but senior leaders at Brooke Army Medical Center make it a priority to carve out time for clinical care.

Recommended Content:

Military Health System Transformation | Electronic Health Record: MHS GENESIS

MHS GENESIS: Commanders Say Electronic Health Records Foster Improved Care

Article
4/20/2022
An Army soldier and patient actor sports a mock impalement while providing simulated medical information to test out a new electronic medical record system designed to virtually document medical encounters in the field. The mock scenario was part of the U.S. Navy’s Rim of the Pacific exercise in 2018. (Photo: Ana Allen, U.S. Army)

MHS GENESIS improves health care for military beneficiaries across the enterprise.

Recommended Content:

Military Health System Transformation | Electronic Health Record: MHS GENESIS

MHS GENESIS Now Deployed at 66 of 138 Military Hospital and Clinic Commands

Article
4/8/2022
Air Force Col. Dolphis Hall, 4th Medical Group commander, left, and Chief Master Sgt. Kaleah Belin, 4th MDG senior enlisted leader, pose for a photo at the Thomas Koritz Medical Clinic at Seymour Johnson Air Force Base, North Carolina, March 19, 2022. (Photo: Air Force Senior Airman Kimberly Barrera)

MHS GENESIS is now live at Waves Bragg and Wave Hood.

Recommended Content:

Electronic Health Record: MHS GENESIS | Military Health System Transformation | MHS GENESIS

MHS GENESIS live at BJACH, JRTC, Fort Polk

Article Around MHS
4/6/2022
Military personnel looking at a computer

At 7 a.m., on March 19, as the day shift assumed their duties MHS GENESIS became the new modernized electronic health record for beneficiaries of Bayne-Jones Army Community Hospital.

Recommended Content:

Electronic Health Record: MHS GENESIS | MHS GENESIS

How Health IT Upgrades are Transforming the Military Health System

Article
4/5/2022
Dr. Barclay Butler, the Defense Health Agency’s assistant director of management, spoke at the annual Health Information Management Systems Society conference in Orlando, Florida, in March. (Photo: Claire Reznicek, MHS Communications)

Implementing an Electronic Health Record system is key to modernizing the Military Health System’s patient care.

Recommended Content:

Electronic Health Record: MHS GENESIS | Program Executive Office, Defense Healthcare Management Systems

MHS Minute: March 2022

Video
3/31/2022
MHS Minute: March 2022

MHS Minute | March 2022

Recommended Content:

Electronic Health Record: MHS GENESIS | MHS GENESIS

BJACH conducts MHS GENESIS exercise ahead of transition

Article Around MHS
3/23/2022
Military personnel during a MHS GENESIS exercise

The Bayne-Jones Army Community Hospital conducted MHS GENESIS mock “go-live” exercises 9, 10 and 11 March at the Joint Readiness Training Center and Fort Polk, Louisiana.

Recommended Content:

Electronic Health Record: MHS GENESIS | MHS GENESIS

NHC Corpus Christi celebrates MHS GENESIS launch

Article Around MHS
2/15/2022
Navy Capt. Jessica Bain, NHC Corpus Christi commanding officer, is joined by Lt. Cmdr. Angelica Garcia, MHS GENESIS site lead, Amber Medina, site integration manager, and Colleen Rock, program integration analyst, to ceremoniously flip the switch, celebrating the full integration of MHS GENESIS, the next-generation electronic health record system , which was launched at the clinic on Jan. 22

Naval Health Clinic Corpus Christi celebrated the launch of the next-generation electronic health record system – MHS GENESIS, with ceremonious flipping of the switch on the clinic’s quarterdeck Feb. 4.

Recommended Content:

Electronic Health Record: MHS GENESIS | MHS GENESIS

San Antonio Market successfully launches MHS GENESIS

Article Around MHS
2/4/2022
Military personnel taking notes on MHS GENESIS

After months of training and preparation, the San Antonio Market, to include Brooke Army Medical Center and Wilford Hall Ambulatory Surgical Center, went live with MHS GENESIS in late Jan.

Recommended Content:

Electronic Health Record: MHS GENESIS | MHS GENESIS

Lejeune medical personnel get ready for a new type of patient care: MHS GENESIS

Article Around MHS
1/20/2022
Military personnel preparing for MHS GENESIS

Naval Medical Center Camp Lejeune beneficiaries. On March 19, 2022, NMCCL will officially transition to using MHS GENESIS, the Military Health System’s new structure for electronic health records, or EHR, for service members, retirees, and their families.

Recommended Content:

Electronic Health Record: MHS GENESIS | MHS GENESIS

WBAMC Prepares for MHS GENESIS

Article Around MHS
1/12/2022
MHS GENESIS

William Beaumont Army Medical Center plans to launch MHS GENESIS, a new electronic health record and patient portal, in the summer of 2022.

Recommended Content:

Electronic Health Record: MHS GENESIS | MHS GENESIS

New Electronic Health Record Rollout Will Hit Major Milestone in 2022

Article
1/12/2022
Elaine Sanchez explores the new MHS GENESIS Patient Portal at Brooke Army Medical Center, Joint Base San Antonio-Fort Sam Houston, Texas, Oct. 6, 2021. The San Antonio Market will transition to the new electronic health record system – known as MHS GENESIS – in January 2022.

Despite the hardships, 2021 was a year of great achievements for DHA, including the successful rollout of the new electronic health record MHS GENESIS.

Recommended Content:

Electronic Health Record: MHS GENESIS | MHS GENESIS
<< < 1 2 3 4 5  ... > >> 
Showing results 1 - 15 Page 1 of 7

DHA Address: 7700 Arlington Boulevard | Suite 5101 | Falls Church, VA | 22042-5101

Some documents are presented in Portable Document Format (PDF). A PDF reader is required for viewing. Download a PDF Reader or learn more about PDFs.