Skip main navigation

Military Health System

Clear Your Browser Cache

This website has recently undergone changes. Users finding unexpected concerns may care to clear their browser's cache to ensure a seamless experience.

ROBINS AIR FORCE BASE, Georgia – Chandra McDuffie, 78th Occupational Medical Services secretary, prepares to retrieve a visiting patient’s records at Robins Air Force Base, Georgia, Jan. 31, 2023. McDuffie has created training documents for the Paper Record Tracking process, which supports the record transfers between military hospitals and clinics. (U.S. Air Force photos by Kisha Foster Johnson)
Skip subpage navigation

Privacy & Civil Liberties

The Defense Health Agency Privacy and Civil Liberties Office is responsible for providing guidance to the enterprise on managing and safeguarding personally identifiable information as well as protected health information

Our Mission

Ensure vigilance in the protection of privacy information and promote compliance across the organization.

What We Do

We enforce compliance with Federal statute and Department of Defense privacy & civil liberties related regulation and policy throughout the Military Health Service. This includes managing and evaluating potential risks and threats to the privacy and security of MHS health data by performing critical reviews and conducting:

  • Evaluation of privacy and security safeguards, including conducting annual Health Insurance Portability and Accountability Act (HIPAA) of 1996 Security Risk Assessments
  • Performance of Internal Privacy Office Compliance Assessments
  • Establishment of organizational performance metrics to identify and measure potential compliance risks
  • Consultation for leadership and the workforce on areas of DHA-level oversight

In addition, the DHA Privacy Office has specific responsibility for various DHA-level areas. We support HIPAA development to comply with Federal laws, DOD regulations, and guidelines governing the privacy and security of PII/PHI, as well as the development and revision of DHA privacy-related plans, policies, and procedures. Key elements include:

  • Breach Prevention and Response
  • Civil Liberties Compliance
  • Data Sharing Agreements
  • HIPAA and Privacy Act Training
  • HIPAA Compliance within the MHS
  • Privacy Act at DHA
  • Privacy Board
  • Privacy Compliance
  • Research Compliance with HIPAA Privacy Rule
  • Risk Assessment

The DHA PCLO also engages DHA stakeholders, including employees and contractors, by developing and delivering education and awareness materials and ongoing workforce privacy and HIPAA security training.

You also may be interested in...

Jan 29, 2021

Research Repository Template

.PDF | 287.66 KB

This template is designed to assist the Department of Defense Institutional Review Board with determining if DHA data disclosed to a research study will, in any form (de-identified or otherwise), be placed in a research repository and, if so, the type of data and whether any Health Insurance Portability and Accountability Act (HIPAA) compliance ...

Oct 27, 2020

Guideline: #PGI 224.1-90, Personally Identifiable Information, Protected Health Information, and Federal Information Requirements

.PDF | 389.61 KB

This PGI provides standard language that shall be included in all purchased and non-purchased care solicitations and contracts where the contractor’s performance involves access to PII/PHI (unless those solicitations and contracts incorporate the TRICARE Manuals in their entirety, in which case this PGI does not apply).

  • Identification #: PGI 224.1-90
  • Type: Guideline
Mar 13, 2019

Instruction: #DODI 6025.18, Health Insurance Portability and Accountability Act Privacy Rule Compliance in DOD Health Care Programs

This issuance, in accordance with the authority in DOD Directive 5124.02, establishes policy and assigns responsibilities for DOD compliance with federal law governing health information privacy and breach of privacy; integrating health information privacy and breach compliance with general information privacy and security requirements in accordance ...

  • Identification #: DODI 6025.18
  • Type: Instruction
Aug 12, 2015

Instruction: #DODI 8580.02, Security of Individually Identifiable Health Information in DoD Health Care Programs

This instruction establishes policy and assigns responsibilities for security of individually identifiable health information created, received, maintained, or transmitted in electronic form (referred to in this instruction as “electronic protected health information (ePHI)”).

  • Identification #: DODI 8580.02
  • Type: Instruction
Last Updated: July 10, 2024
Follow us on Instagram Follow us on LinkedIn Follow us on Facebook Follow us on X Follow us on YouTube Sign up on GovDelivery